For new employees
This page provides information for new employees at Lund University. Discover some of the most common things you might need to know about your new workplace.
Content on this page:
- Terms of employment
- Introduction
- Welcome days
- Access card
- Salary payment, paying bank
- Activate your LU account to access the IT systems you need for work
- Internal mailing codes, cost centres
- Professional development
- Internal newsletter for all staff at Lund University
- Graphic profile, logo, templates
Shortcuts:
- Getting started – step by step
- Migration
- Courses for new international university staff (for example Swedish for university staff)
- Videos about decision-making and finances at Lund University (in the right-hand column)
- Social and career-related activities
Terms of employment
Lund University is a public authority. As a public sector employee, you are covered by public sector agreements on terms of employment.
As a new employee you are also, according to the Employment Protection Act (LAS), entitled to receive written information (in an appendix to your employment decision) about the terms of employment at Lund University.
Read more about terms of employment
Introduction
As a new employee, you will receive an email from the HR division at Lund University with a registration link to an introductory programme about Lund University as an organisation and being a government employee
You are also to be given an introduction to your workplace. The responsibility for this rests with your line manager or another person he or she appoints. If you do not know who is responsible for your introduction, you can ask your manager.
Your manager is also to inform you of who is responsible for human resources (HR) issues in your workplace. You can turn to that person with any questions regarding issues such as health promotion or working hours.
Welcome days
The University organises welcome days for all the new employees at Lund University. The events are also offered in English.
Read more and register in Kompetensportalen
Access card
You need an access card, known as an LU card, with a photograph in order to gain entry to University premises.
Read more about how to obtain an LU card
Salary payment, paying bank
Your salary is normally paid out on the 25th every month. You are responsible for providing your account details to the paying bank, which is Swedbank. When you start working, you must submit an "A Tax" registration certificate to the SSC salary services so that the correct amount of tax is deducted from your salary.
Read more about salary payment
Activate your LU account to access the IT systems you need for work
You must activate your LU account to access the IT systems and services you need for work. You activate your account in Passport.
If you have a Swedish personal identity number, use Freja eID+ or Mobile BankID to activate your LU account (or reset a lost password).
If you do not have a Swedish personal identity number, contact your line manager for assistance in activating the account with the help of a directory administrator.
Internal mailing codes, cost centres
To send a letter to someone via internal mail, you need to know the internal mailing code for the person or the organisation. This code refers to a physical mail room to which your letter will be sent. It is sometimes abbreviated to HS ("hämtställe" in Swedish).
The internal mailing code is indicated by a number, e.g. HS 31. You can find out which internal mailing code to use for a particular person in the employee directory database, Lucat. You can also see which internal mailing code someone has by using the search field here on the staff pages.
Read more about internal mail here
In order to do certain things, like book premises or buy something on invoice, you need to know the cost centre of your organisation. This is a six-figure code. Ask your manager what your cost centre is.
Professional development
You can attend various internal training courses in order to develop in your professional role. Discuss this with your manager. Check the professional development portal (Kompetensportalen) to see what courses are available and to register.
Read more about professional development
Internal newsletter for all staff at Lund University
LU News is an internal newsletter intended for all staff at Lund University. The newsletter, published in English and Swedish, is distributed every two weeks via email. It features university-wide news and the University Management contributes on matters they would like to highlight.
Read more about LU News | Staff Pages
Graphic profile, logo, templates
It is important that you apply the graphic profile to any material produced on behalf of the University, whether printed or digital, both within and outside the University. The aim is to generate recognition and clarity and to reinforce the Lund University brand.
Social and career-related activities
Social Hub Lund - a welcoming intercultural community to find connection, experience a sense of belonging and be empowered to thrive personally and professionally in Lund!
As the English-speaking section of the association Interkultur i Lund, Social Hub Lund aims to foster an inclusive and supportive local community for newly arrived and well established Lund residents. It brings together internationals from around the world and is also open to Swedes who want to engage in a vibrant intercultural environment.
Social Hub Lund offers a wide range of weekly and seasonal activities to help their members settle, grow, and thrive in their new home.
You can join them e.g. for Language Cafés, Professional Networking Sessions, Social Dancing, Power Yoga, Local Discoveries, Improv Theater, Mindfulness, Cultural Events and spontaneous Meetups & After Works.
The yearly membership costs 100 SEK. You can also become involved as a volunteer in different contexts and scopes. Check the website or social media channels for more information:
International Citizen Hub Lund provides valuable information to international employees and their families, organizes relevant activities, and offers a welcoming environment for meeting others. Their goal is to make the experience in southern Sweden enjoyable for both employees and their families.
Euraxess offers career related activities, such as workshops and career programs. You can also find vacancies from different universities all over the world.
INSPIRING ERA is a project funded by the Horizon Europe program aimed at breathing new life into the European Research Area (ERA).
EURES (European Employment Services) is a cooperation network formed by public employment services (PES). Trade unions and employers' organisations also participate as partners. The objective of the EURES network is to facilitate the free movement of workers within the European Economic Area (EEA) (the 27 members of the European Union, plus Norway, Liechtenstein and Iceland) and Switzerland.
Welcome to Lund University!
The University is a public authority and our task is to research, educate and convey knowledge. Working as a public authority employee means that you contribute to societal benefits for all those living, visiting and working in Sweden.
Most work within a public authority places high requirements on expertise, education and experience. As a staff member, you are one of our most important resources in enabling us to reach our goal of being a world-class university.
Contact
Contact your line manager or the HR function at your organisational unit if you have any questions concerning employment or your organisational unit’s procedures for HR matters.
EURAXESS
Researchers in Motion is a unique pan-European initiative delivering information and support services to professional researchers.