Staff forms and templates
This page provides forms and templates that are available on Staff Pages, for employees.
Some forms on this page have been replaced by digital forms in the PortalBas format. These forms are to be signed digitally with eduSign and the E-signatures page provides information on how to do this. This page also provides a quick guide about eduSign and links to log in to eduSign.
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Employment: Waiving your right to your special fixed-term employment being converted to permanent employment
If you are a student, are already permanently employed in the state sector or receive some part of an occupational pension, you may waive the right to your employment being converted to permanent employment. The waiver is valid for six months, and means that the time worked during the period is not counted as time in employment for conversion to permanent employment (Section 5a Employment Protection Act). The waiver can be renewed.
Flexitime for technical and administrative staff (T/A)
- Advanced flexitime form for 2025, in Swedish (Excel 216 kB)
- Advanced flexitime form for 2024, in Swedish (Excel 205 kB)
- Manual flexitime form, in Swedish (PDF 9 kB)
- Simple flexitime form, in Swedish (Excel 25 kB)
Insurance
- Notification of damage/loss: URA – Insurance for staff stationed abroad and Supplementary property insurance on the Kammarkollegiet website
- Report – compensation for personal injury PSA (in Swedish, PDF 84 kB)
Leave
There are a few (unusual) types of authorised leave that are not included in Primula. These can be applied for under "Other types of leave" on this paper form;
Read more about other types of leave
Saving annual leave for subsequent years (for teaching staff)
Form for teaching staff: Agreement on saving annual leave for subsequent years (fillable PDF 211 kB)
The form is filled in and signed by the teacher and the head of department/equivalent.
Read more about annual leave fore teaching staff
Pensions
- Application for partial pension (in Swedish, PDF 48 kB)
- Justification of special reasons for partial pension (PDF 131 kB)
- Professors emeriti ‒ agreement template (in Swedish, Word 84 kB)
Remote work for technical and administrative staff (T/A)
- Digital form: Remote work agreement | PortalBas
- Digital form: Termination of remote work agreement | PortalBas
NOTE: These are translations of the original documents in Swedish. Agreements and cancellations of agreements must always be completed in Swedish.
The forms are to be signed digitally with eduSign. Read more about how to do this on the E-signatures page.
Read more about remote work for TA staff
Staff appraisals
Contact
Contact your line manager or the HR function at your organisational unit if you have any questions concerning employment or your organisational unit’s procedures for HR matters.
Are you a manager or working with HR issues?
More forms and documents for managers, HR functions and administrators in HR processes are available at the HR pages (in Swedish)