Examination Office

Contents on this page:

• Paper-based exams
• Digital exams
• Common rules
• Borrowing a computer
• Adapted invigilated exams

The Examination Office manages many different examinations from various faculties at the same time. These may involve differing aids, rules, finish times and digital examination systems. In order to make efficient and fair management of examinations possible, we would ask that you pay attention to the following rules and procedures, and that you contact us should you have any questions or queries.

Paper-based exams

Exams that are written on paper and other materials, including a completed submission form, are to be submitted no later than the working day before the exam. Submissions take place between 9:00 and 12:00 at Annexet, Sölvegatan 20. Call +46 46 222 17 50 before submission to arrange to be met on site by our staff.

If you are also submitting material to be used in adapted invigilated exams at Beta 6, it is important that this is packaged separately. It must be clear which material is to be used at Annexet or Sparta and which material is to be used at Beta 6.

We can provide white or coloured blotting paper as well as lined or graph paper. Specify your requirements on the submission form.

Exam papers and other materials from the exam can be collected from the examination hall immediately after the exam ends, but please make this known in advance. Otherwise, collections take place in the basement of Annexet, between 9:00 and 12:00 on the working day following the exam.

Along with the material, you will also receive an exam report. Examination staff use this report to inform you about things that happened during the exam and it is therefore important that you read it.

Only those named on the submission form are permitted to collect the material. Proof of ID must be shown.

Digital exams

Exams that are taken digitally are to be submitted digitally via ServiceNow. The Examination Office is responsible for printing and transporting the material to the hall where the exam is to be taken. You need to submit your material no later than 12:00 on the day before the exam. You are only to create one case per exam, regardless of whether the exam is to be conducted in one building or several.

Answer the questions on the digital questionnaire and attach your files, such as attendance lists and other appendices that are required for the exam. If you have any questions about your exam after you have created a case, it is important that you raise them in the case.

If students have the option of writing the exam on paper, you need to submit paper copies during submission and collection hours at Annexet. This also applies if you have other material you wish to hand in, such as statute books, calculators or other aids. If you use Inspera scan, you will also need to submit papers for this. You collect your material either immediately after the exam or at Annexet during submission and collection hours at Annexet.

The material will be returned under the same case number as you submitted it, along with an exam report.

Common rules

Working with representatives from the faculties, the Examination Office has produced two general rules that apply to all exam venues coordinated by the Examination Office. These concern entering and leaving examinations and ID requirements.

Entering and leaving

The doors to the exam halls are closed at the start of the exam. A second admission takes place 30 minutes after the start of the exam. Students arriving after the second intake will not be allowed to sit the exam and will be referred to the next exam session.

Students may leave the examination centre no earlier than 60 minutes after the start of the examination. For exams with a writing time of less than 60 minutes, students may leave the room only at the end of the writing time.

Entering and leaving when sitting examinations (PDF 201kB, new tab)

Identification when sitting examinations

Students must be able to prove their identity by presenting a valid physical (not digital) photo ID. If the student cannot present a valid photo ID, they will not be allowed to sit the exam. Valid types of photo ID are:

• Swedish passport
• Swedish driving licence
• Swedish national identity card
• Swedish ID card for residents issued by the Swedish Tax Agency
• National identity card issued by an EU/EEA/Schengen country
• Foreign passport

Provisional passports and LU cards do not constitute a valid form of identification. It is, however, recommended that LU cards are presented as an additional verification in situations where a non-Swedish form of ID is used.

Students with protected identities are to present valid ID and an alias certificate.

Identification when sitting examinations (PDF 176kB, new tab)

Borrowing a computer

Students have the opportunity to borrow a computer for digital exams in Annexet and Sparta if they are required to use Canvas, Inspera or Moodle. The computer is booked via TimeEdit and is to be collected at least 15 minutes before the start of the exam. Students sitting adapted invigilated exams are not to book a loan computer themselves. This is done on the form by the person registering the student with the Examination Office.

Computers can be booked until 24 hours before the exam starts. Instructions on the booking page are provided in both English and Swedish. Please note that only students are able to log in and book computers.

Self-service booking of computers via TimeEdit

As a member of staff, you can always check that the students´ bookings have gone through.

See computer bookings (log in with staff credentials required)

Adapted invigilated exams

The Examination Office offers adapted invigilated exams for all students whose main exam takes place in Annexet or Sparta. This takes place at Beta 6 – Scheelevägen 17 – where space for 66 students is provided in rooms with between 4 and 14 places, as well as private rooms.

Students report their needs to their study counselor, who in turn reports this to the Examination Office, using the link in the right column. Students at LTH report their needs to their lecturer, who reports to the Examination Office. The report must reach the Examination Office at least ten working days before the exam.

The Examination Office is responsible for booking premises and invigilators, and adapting material for students. The departments are responsible for ensuring that the correct information about requirements and adaptations is submitted via the online form. We do not have access to students’ NAIS decisions.

If a student’s NAIS decision contains a recommendation for a computer with speech synthesis and spelling software, they should borrow a computer from ANPSAT. The loan computers are equipped with TorTalk speech synthesis, StavaRex and SpellRight spelling software, and EasyReader reading software for talking books.

If the student needs ZoomText to enlarge text, they should use their own computer. This is because the settings for this software are complex and customised for each individual student. Students who need ZoomText may also experience difficulties with the keyboard setup on computers other than their own.

Once the report has been submitted, and the Examination Office has booked a spot and equipment is booked, a confirmation email will be sent both to the student concerned and the person who reported them.

If you need to contact the staff responsible for an ongoing adapted invigilated exam, you can call +46 46 222 17 40. This applies regardless of whether it concerns a general question about the exam, or the examiner wishes to check whether a student has begun the exam or is still present.

The rules and regulations that apply to regular examinations also apply to adapted invigilated exams.

For information about submitting exams, see paper-based exams and digital exams.